Abstract Submission Guidelines

1.

Last Date for Abstract Submission is 28 February 2020

2.

All abstracts must be submitted in English and mode of the submission will be TEXT only at the time of submission. Submissions by post, email, fax or any other means will NOT be accepted. Institution / Hospital affiliation and doctor's name in the title or abstract should not be mentioned and will lead to automatic rejection.

3.

Submissions may be made for the following categories:

i)   Free papers (Specialty wise)

ii)   E-Posters (Specialty wise)

iii)   E-Videos (Specialty wise)

iv)   Interesting Cases (Specialty wise)

4. All submissions (Free Papers, e-Posters, e-Videos & Interesting Cases) are to be made under the following categories:

·         Allied Ophthalmic Sciences

·         Cataract

·         Cornea & Ocular Surface

·         Glaucoma

·         Neuro-ophthalmology

·         Optometry

·         Oculoplasty

·         Ocular Oncology

·         Pediatric Ophthalmology

·         Refractive Surgery

·         Retina

·         Strabismus

5. Abstraction Submissions for Free Papers/E-Posters/e-Videos/Interesting Cases AUTHORS - FIRST (PRESENTING) AUTHOR for Free Papers/ E-Posters / E-videos/ Interesting Cases

The first author will be the presenting author. The First (Presenting) author is required to register and pay the full registration fee, attend the Congress and make the presentation. Failure of the presenting author to register for the conference will result in exclusion of the presentation from the conference presentations.

Original certificate of presentation will be awarded to the presenting author only.

Please provide an accurate email address & mobile number of the First (Presenting) author. Abstract submission results and abstract-related correspondence will be sent by email to the First author.

CO-AUTHOR(S) - A maximum of FOUR co-authors are allowed for each abstract. Type in the names and affiliations as you would like them to appear in any publication. Please give the names in full for each of the co-authors. Initials are only accepted for middle names if any.

ABSTRACT TITLE must be concise (not more than 20 words). Avoid using abbreviations in the title.

Abstract Content (excluding title, authors, highest degrees and institutions) should include the following headings: PURPOSE, METHODS, RESULTS, CONCLUSIONS, and FINANCIAL DISCLOSURES. The abstract must not exceed 300 words. Do not include graphs, tables, images and references in the abstract. Do not mention in the abstract the names of any affiliated institutes, academic institutions, hospitals, eye centers, etc. or names of any individuals involved in the study.

Change in Abstract Content will not be possible after Completion of Abstract Submission

Please recheck your abstracts before submission, as improper abstract formats will not be processed.

Define each abbreviation the first time it is used in the abstract by placing what it stands for in parentheses. It is the author’s responsibility to submit an abstract with correct spelling and grammar. The Selection Committee, however, reserves the right to edit the abstract if it has significant spelling and grammatical mistakes.

Intimations of selected Presentations for Free papers / E-Posters / E-videos will be sent to presenting authors by March 10, 2020.

a)

Winner of Best Free Paper in the Free paper session for Dr. A.C. Agarwal Trophy (for Delhi Members only) will be eligible for entry to AIOC-2020 and travel grant to attend the same provided he/she is willing to present the paper in AIOC-2021.

b)

Winner of Best Free Paper in the Free Paper Session for Dr. T.P. Agarwal Trophy Cornea Session (Delhi Member) will be awarded the trophy and Certificate of Merit

c)

Winner of Best Free paper of all subspecialties will be awarded “Certificate of Merit”

E-Posters Submissions:

An E-Poster is an electronic version of the traditional boards, and is displayed on monitor screens using Power Point slides. E-Poster may include text, figures, tables and images and NO video/animations.

Abstracts submissions for e-posters should be accompanied by power point presentations (maximum of 8 slides only) failing which the submission will not be considered for acceptance. (Please share presentation with complete details and title on conferences@dosonline.org)

Presenters of submissions for Free papers that may get accepted as E-posters will be required to submit their PowerPoint presentation of the e-poster along with the abstract, failing which their presentations will not be included for consideration for the Conference Programme. Please note that late submissions will not be accepted.

a)     E-Posters should consist of a maximum of 8 Microsoft Power Point slides, including title slide.

b)       Use Time New Roman or Arial fonts. Font should be no smaller than 18 points.

c)       Use the first slide to show the title of the E-Poster, authors information & financial interest declaration.

d)       Pictures and graphics should be of good quality. Text should not be obscured by images.

e)       Do not fit too much information on one slide. Correct spelling and punctuation makes your poster more attractive and informative

f)        E-Posters should contain no video clips/animation files.

g)   The file should be not be more than 5 MB (more than this size, it will be rejected automatically).

Please note that submissions are required to conform to international presentation formats.

Video Abstract Submissions:

All abstract submissions for videos is required to be accompanied along with the video (8 minutes video only and in MPEG-1 format). Videos will be evaluated based on their scientific merits, educational values, originality, quality, conciseness, audiovisual effects, and editing skills. Three copies of the video in MPEG-1 format sent complete details and title on conferences@dosonline.org or (Please share presentation with complete details and title separate CDs through courier or speed post) addressed to Prof. Namrata Sharma, Secretary, DOS, should reach the Conference Secretariat by March 10, 2020. 

Failure to receive the Video Copies on Time will result in Exclusion of The Video Submission.

6.

Abstract Submission for Interesting Cases

a)          The presentation Time is 6 mins and discussion time is 2 mins.

b)         All Free Paper / E-Poster / E-Video / Interesting Case certificates and awards will be given to the presenting Author Only. Original certificate of presentation will be awarded to the presenting author only.

c)          The First (Presenting) author is required to register and pay the full registration fee, to attend the Conference and make the presentation.

7.

Successfully submitted abstracts will be acknowledged with an electronic receipt including an abstract reference number, which should be quoted in all future correspondence. If you do not receive the acknowledgement within 48 - 72 hours upon submission, please contact the Congress Secretariat by email.

8.

The Selection Committee strongly recommends the authors to submit their abstracts as early as possible in order to avoid congestion in the last-minute. Late submissions will NOT be considered. Submitted abstracts would be peer-reviewed by the Selection Committee. The review process is confidential and in case of any dispute, the decision of the President / General Secretary is final. Authors will be notified of the abstract selection results by email by March 10, 2020.

9.

Points To Note

a)        Each presenting AUTHOR can submit only a maximum of two free papers, two E-posters, two videos & two Interesting Cases.

b)        Free Paper presentation should be Power Point presentation for 6 minutes only with a discussion time of 2 minutes

c)        Original participation certificates will be given to the presenting author ONLY for all categories of presentation.

d)        In the event of the presenting author not being a ratified DOS member, the presentation will not be considered for evaluation.

10.

The Delhi Ophthalmological Society reserves the right to record and reproduce the materials presented in the conference in any form for distribution/DOS website display.

Checklist 

(Before submission, please check if:)

a)      Ensure that the guidelines to submission is read carefully  

b)      The abstract has a concise, descriptive title;

c)      The study has sufficient data leading to conclusive outcomes;

d)     The names of any affiliated institutes, academic institutions, hospitals, eye centers, individuals involved in the study are removed;

e)     The abstract states clearly the purpose, methods, results, findings and conclusions of the study;

f)      The study has been conducted in a methodologically correct way;

g)   the abstract is proof read and/or edited to correct grammatical and typographic errors.

h)    the title & abstract is within the word limit. financial disclosures for each of the authors are made

For more information please contact

Prof. (Dr.) Namrata Sharma

Secretary-Delhi Ophthalmological Society

Room No 479, 4th Floor,

Dr. Rajendra Prasad Centre for Ophthalmic Sciences

AIIMS, Ansari Nagar, New Delhi-110029, Delhi, INDIA

Ph. : +91-11-20863791, 26588510

Email : conferences@dosonline.org

Web : www.dosonline.org