Winter Conference

Winter DOS Conference - 2019

Dates: November 2nd – 3rd, 2019 (Saturday & Sunday)

Venue: Hotel Ashok, Chanakyapuri, New Delhi

Dear Exhibitors & Friends,


The Winter DOS Conference-2019 is being held on the 2nd & 3rd November, 2019 (Saturday & Sunday) at Hotel Ashok, Chanakyapuri, New Delhi.


DOS remains one of the leading and the most popular state ophthalmic society of India, with academic and trade content of premium quality and is widely sought after by all ophthalmologists and ophthalmology trade exhibitors of the country. With an expected confluence of 1000-1500 delegates from Delhi and all over India, we are sure you will have ample opportunity and visibility for your ophthalmic products.


The DOS Executive extends a warm invite to you to participate in this conference as an Exhibitor.


Highlights of the Winter DOS Conference -2019 are as follows:

v  Live Surgery

v  Scientific deliberations in Cataract & Refractive Surgery, Retina, Cornea, Glaucoma, Squint & Neuro-ophthalmology and Oculoplasty

v  Wet Labs

v  Young Ophthalmologist Session

v  Interesting Cases

v  Free papers


v  Debates

v  Poster Sessions

v  E-Videos

v  Early Bird Prizes

v  Exhibition

v  Ophthalmic Quiz

v  An exciting Fellowship Dinner


This year’s live surgery session is being planned to feature some of the leading ophthalmic surgeons across India, in various specialties to perform surgeries.


The Tariff of our Ophthalmic Trade Exhibition is detailed below.


WINTER DOS CONFERENCE 2019 - Tariff of Exhibition 2019

Sponsorship Categories

Upto 20th October, 2019

Live Surgery

(Nov 2, 2019)

Rs. 8.0 Lakhs*  (Per Hour)+Premium Time + Connectivity Charges per centre* 

Live Surgery

(Nov 2, 2019)

Rs. 4.0 Lakhs to Rs. 6 Lakhs* (Per Hour) + Non Premium Time + Connectivity Charges per centre* 

Exhibition area

Rs. 3.0 - Rs. 6.0 Lakhs*

Wet Laboratory area

Rs. 2.0 - Rs. 4.0 Lakhs*

Special Symposia

Rs. 3.0 – Rs. 5.0 Lakhs*

Ophthalmic Quiz

Rs. 3.0 Lakhs*

Faculty Dinner & Accommodation

Rs. 5.0 Lakhs*

Inaugural Programme

Details with the Secretary*

Running Tea & Snacks

Details with the Secretary*

Lunch Sponsorship

Details with the Secretary*

Metro Shuttle

Details with the Secretary*


Details with the Secretary*


Details with the Secretary*

Conference Bag

Details with the Secretary*

Platinum Sponsor

Rs. 10 Lacs & above*

Diamond Sponsor

Rs. 7 Lacs & above*

Gold Sponsor

Rs. 5 Lacs & above*

* GST @ 18% Extra on total billing


Exhibition Stalls

Categories for Stalls                   Size                               Stall Charges                      Stall Charges

                                                                                           Upto 20th Oct 2019               After 20th Oct, 2019

Exhibition Stall                                    Basic Rs.*      *GST@18% Total                Basic Rs.*      *GST@18%   Total

Regular Stall                 (2m x 2m)     Rs. 42,000/-+Rs. 7,560=Rs. 49,560/-       Rs. 60,000/-+Rs. 10,800/-=Rs. 70,800*

Corner Stall                   (2m x 2m)     Rs. 48,000/-+Rs. 8,640=Rs. 56,640/-       Rs. 70,000/-+Rs.12,600/-=Rs. 82,600*

Special Stall                    (3m x 2m)     Rs. 52,000/-+Rs. 9,360=Rs. 61,360/-       Rs. 75,000/-+Rs. 13,500/-=Rs. 88,500*

Corner Stall                    (3m x 2m)     Rs.55,000/-+Rs.  9,900=Rs. 64,900/-       Rs. 80,000/-+Rs. 14,400/-=Rs. 94,400*

*As per Govt. Taxes *GST @ 18% Extra

We encourage you to book your Exhibition requirements (exhibition area / exhibition stall and the various sponsorship categories) personally / through your representative at the earliest, as all allotments are as per sponsorship category availed and on first come first served basis. 

Terms & Conditions of Participation in DOS Winter Conference – 2019


All participants in the Exhibition are requested to kindly adhere to the terms and conditions provided below.

1.        The Colour Exhibition Layout Plan is accessible on our DOS Website (

2.        *Stall charges are inclusive of 18% as per GST. In case of TDS the same will be only on the basic Amount of stall Charges and not on GST amount at all because the GST Amount is payable to the Government Account.

3.        #GST on Tariff rates is applicable on reverse charge i.e. borne by service recipient if the service recipient is a body corporate or partnership firm vide entry no. 4 of Notification No. 13/2017 dtd.28/06/2017 otherwise GST @ 18% will be charged extra.

4.        All Exhibitors Personnel attending/visiting the Conference exhibition are urged to register as exhibitor. Only registered exhibitor will be eligible for conference delegate kit and lunch.

5.       Two complimentary lunch coupons only will be provided to each exhibition stall. Complimentary Lunch coupons will not allow entry to Conference Dinner programme. Request for additional Complimentary Coupons will not be entertained.

6.        Exhibitors will be entailed to complimentary lunch coupons in proportion to the sponsorship amount.

7.        Please be informed that all the items of Machinery, Equipment, instruments etc. that are positioned at your stall in the Exhibition will be only for DISPLAY AND NOT FOR SALE.

8.        The amount of GST is credited to the Government Account and therefore, there will be no refund at all of GST Amount.

9.        It is mandatory for any company wishful of trade transaction relating to any equipment or instruments in their area, to have a GST as per Government of India’s Rules & Regulations.

10.     All the sponsors/exhibitors are requested to arrange for their comprehensive insurance, for their personnel, equipment and material during Conference of DOS.

11.     General Security for Exhibition Area (November 2, 2019)

12.     There will be Live Surgery Slots, Wet Laboratory Area, Exhibition Area, Special Exhibition Stalls, and Exhibition Regular Stalls which will be allotted on First Come First Serve Basis. We will confirm the allotment of sponsorship options and exhibition booths on receiving full payment ONLY. The exhibitors desirous of booking more than one stall will be allotted adjoining stall(s) subject to availability only.

13.     Please note that Registration is Mandatory All Trade Delegates / Exhibitor for those trade delegates desirous to attend dinner Programme (Registration details as below).

14.     It is mandatory for all Trade delegates to display on person their identity badges at all times & entry in venue, scientific sessions & the Exhibition area. Please note that entry into the conference venue is restricted to the Registered Delegates / Exhibitor only. Trade registration can be made online as well website:

15.     The trade delegate registration details are as follows:


Till 05.10.2019

Till 10.10.2019

Till 25.10.2019


Trade Delegates

Rs 1000

Rs 1200

Rs 1400


16.     Partial deposit of stall charges is not permissible. The Exhibitor is required to pay full charges including Service Tax for the number of stalls to being booked. PLEASE NOTE that the stall allotment will be done on priority to those whose full amount of stall charges has been remitted.

17.     TDS Certificate must be submitted before the month of June. In the event of non-submission of the TDS Certificate, we will have the right to deduct the TDS amount from the next payment received from the company.

18.     The exhibitors are requested to send the duly completed and signed form, along with the payment by Demand Draft, to the DOS Secretariat.

19.     All demand drafts should be made in the favour of “Delhi Ophthalmological Society”, payable at New Delhi.

20.     All correspondence is to be addressed to Prof. (Dr.) Namrata Sharma, Secretary DOS.

21.     Please note that no refund of payment will be done once the stalls have been booked and payment has been made. No Refund will be made for Non participation for any reason.

22.     Please Note that we reserve the right to change the venue, date of DOS Winter Conference-2019, the layout drawings of the key plan and exhibition stalls or its modifications. No deliberations regarding the same will be entertained.

23.    You may please note that Cloth Banners or Standees are not allowed to be displayed, either inside or outside the India Habitat Centre. All Exhibitors are sincerely requested to kindly strictly adhere to the regulations of India Habitat Centre.

24.     You are requested to carefully note the terms and conditions for participants in the Trade Exhibition of DOS Conference-2019 and the enclosed layout plans, in order to make an appropriate choice of sponsorship options/exhibition area/booths as per your preferences and budget.


The Demand Draft should be made for the total amount of the sponsorship / trade exhibition requirement, inclusive GST @ 18%. It is to be drawn in favour of “Delhi Ophthalmological Society” payable at New Delhi and sent to DOS Secretariat.

Please feel free to contact the Mr Parveen Kumar, Office Secretary, @ 011-26588510 for any other information / assistance that is required.



Looking forward to welcoming you at Hotel Ashok on November 2nd & 3rd, 2019

Thanking you,

Yours sincerely,                   

Prof. (Dr.) Namrata Sharma

Secretary – DOS

The 71st Annual Conference of DOS which was scheduled on 3rd to 5th April, 2020, has been postponed due to the COVID-19. We are postponing the 71st Annual DOS Conference as per now for a later date. The registration of the delegates will remain valid for the postponed event.