Name: The Society shall be called ‘Delhi Ophthalmological Society’ hereafter called the ‘Society’

The Society shall be governed by this Constitution and its bye-laws.

The Office of the Society shall be at Delhi at a suitable place decided by the Executive Committee.

The cultivation and promotion of science of Ophthalmology.

To co-ordinate the activites and foster collaboration amongst the ophthalmologists of Delhi.

To promote a feeling of brotherhood amongst the members.

To co-ordinate with the activities of various established Associations/Societies of medical discipline.

Supervising and advising on legislation affecting Ophthalmic practice, Ophthalmologist and the science of Ophthalmology.

To undertake all such activities that may promote the furtherance of the above mentioned objects.

The Membership of the Society shall be restricted to the following clauses:-

Members: Medical Practitioners registered with any State Medical Council (recognised by the Indian Medical Council) who practice Ophthalmology as a speciality or are interested in Modern Scientific Ophthalmology shall be eligible for election as member of the Executive committee. Application for membership shall be submitted to the Honorary Secretary on a prescribed form duly proposed and seconded by two members of the Society who have a personal knowledge of the applicant. All applications shall be considered and approved by the Executive Committee and membership will be ratified by the General Body.

Honorary Members: Persons who have rendered unequivocal service to the promotion of Ophthalmology will be eligible to be conferred Honorary membership on the recommendation of the Executive. Also, after continous membership of 30 years the Executive Committee may consider a member for offering Hon. Membership of Society on approval of the Executive. Persons approved by Executive for Hon. Membership shall be conferrred the same at the next General Body Meeting. Hon Member will be entitled to participate in all the activities of the Society but shall not be entitled to vote at a meeting or hold any office.

Life Membership: Any person eligible for membership can become a Life Member after paying required life membership fees which is non-refundable under any circumstances. He shall enjoy all the privileges of member of the Society.

Outstation Members: Members residing and/or working/practicing within limits of State of Delhi will be called ‘Delhi Members’. Members neither residing nor working in Delhi will be called ‘Outstation Members’ whether ordinary or life members.
Delhi or Outstation members status will depend upon the official address available in the official records of DOS. If a member changes his/her address after initial membership obtained, the office should be in formed accordingly for rectification.

Present and past Presidents of All India Ophthalmological Society will be made Honorary members of the society.

Enrolment fee of Rs.100/- will be charged from members and life members only at the time of admission/enrolment.

The annual subscription for members shall be Rs. 150/- payable in advance.

The Life Members are required to pay ten times of membership fee in lumpsum.

The Financial Year of the Society shall be from 1st April to 31st March of the following year.

A member who is not likely to be in town for a period one year or more can retain the membership of the Society, by subscribing Rs.50/- annually as Retention Fee, provided he is out of station throughout the year and has notified the Secretary.

The membership fee will be reviewed by the executive committee every 3 years and can be increased if necessary. However the membership fee can be revised by the General Body as and when required.

The General Body of the Society shall consist of all the members enrolled in the register of membership.
This will be the supreme body of the Society and its decisions will be final and binding on the members. All powers of the Society, its Executive Committee, and of Office bearers shall be derived from the General Body, which shall be the sovereign authority of the society.

The EXECUTIVE COMMITTEE will comprise of office bearers and members as under:

The election will be held at the Annual Conference along with a General Body Meeting. Members having any arrears shall NOT have a voting right or contest any election. The President and Vice-President will not normally be re-elected for the next year.

The Vice-President shall be elected by the General Body at Annual Conference. He will hold office upto next Annual Conference and then become the President for the following year.

The out going office bearers must hand-over charge by delivering all relevant papers of the Society such as registers, correspondence, stationery, books of accounts and Library books etc. to the newly elected. The inventory of all the papers and property shall be signed by the out-going and new elected president.

Secretary shall invite nominations from amongst Delhi members for various posts atleast 30 days before the due date along with preliminary notice of the Conference. The proposal must be received on or before a date specified by him.

Secretary should keep everything ready so that Elections if necessary can be completed expeditiously by secret ballot.

Only ‘Delhi Members’ – ordinary (not in arrears) and life members shall be allowed to vote. Treasurer will therefore keep ready an upto-date list of such members during Election Time.

President will constitute an Election Commission of 3 members with one of them as chairman/Returning Officer. Decision of the Commission shall be final. An aggrieved candidate may present to Election Commission within 48 hours of the announcement of the result.

In case of a tie recasting of vote of the President of the Meeting will decide the result.

In case no valid nomination for a particular post is received within the due date, nomination from the floor will be asked for by the Chairman of the Election Committee, during the annual general body meeting.

A special meeting of the Society can be called to discuss any agenda at the instance of Executive Committee or the President or on a written requisition by at least 20% of enrolled members of the Society and with prior information, at least 10 days in advance.

Shall be held once in a year “in the month of July / August”. The notice of the meeting shall be circulated along with the agenda at least one month before the date fixed for the meeting. A copy of the audited statement of accounts shall be issued at least two weeks before the meeting. The business at this meeting shall include:

This shall be held alongwith the Annual General Body Meeting once in a year preferably in the month of April.
The programme of the conference will be arranged and finalised by the Executive Committee and will comprise of a symposium, scientific papers, case demonstrations etc. or any other activity deemed fit by the executive. Due notice of the conference shall be given at least approximately one month before the proposed date.

President: He shall regulate the working and preside over the meeting of the Society and Executive Committee including the next General Body meeting. He shall enforce the observance of the rules and regulations. President can permit the consideration of any other item even if the same has not been included in the agenda for the meeting. He shall also be the Ex-officio member of all the committees formed by the society and shall be empowered to constitute committee/sub-committee as deemed fit in consulation with Executive Committee members.
Vice President: will act as President in his absence.

The Hony. Secretary shall manage all the correspondence and shall record the minutes of the General Body meeting, Executive Committee meeting and any special meetings which will be read and confirmed at the following respective meetings of the society. He shall have the charge of the office and shall keep a register of all the papers communicated to him. He will be responsible to the Society for carrying out of the resolutions to the Society. All records shall be open to inspection of the President.

All documents and contracts shall be executed jointly by the President & Secretary or any other officer of the Society.

The properties of the Society shall be in possesion and control of the Secretary or any other officer of the Society deputed by the Executive Committee and they will handover the charge to their respective successor within a month of their election.

The secretary shall not incur extraordinary expenditure without the previous sanction of the executive committee except for the purpose of holding the annual or other meeting which he may do with the concurrence of the President and the Treasurer. An appropriate amount will be kept with the Secretary as imprest money as approved by the Executive Committee.

He shall be the member Secretary of all the sub-committees, except the finance committee.

Joint Secretary:
He shall perform all duties assigned to him by the Secretary and will officiate for him in his absence.

The Hony, Treasurer shall receive money for the society and shall make all payments in accordance with the rules framed by the Executive Committee and shall keep an accurate account of all such transactions and every receipt issued be signed by him. He will prepare a statement regarding the financial position of the society which will be audited by the Auditor and will present the same at the annual General Meeting for adoption. He shall place before the Executive Committee, a financial statement showing the income expenditure, arrears etc. as and when required.

He shall assist the secretary/executive committee in formulating the scientific programe.

He shall be responsible for the publication of the quarterly Journal of DOS.

He shall publish the Proceedings of the annual conference of the society.

A sum of Rs. 40,000. shall be available per issue of journal from the Society’s funds. However, the editor is expected to raise at least this amount on his own from advertisements/ sponsorships required for the publication of Journal/ proceedings. The executive may revise this amount if required.

The Executive Committee shall manage the affairs of the Society and act on its behalf throughout the year.

The committee shall have the power to fill up any vacancy during their tenure of office except that of Vice-President.

Four members shall form the quorum for any meeting of the Executive Committee.

Shall have power to form Committee/Subcommittee as deemed fit.

Executive committee meeting shall be called by the Secretary in consulation with the President for which a notice of one week shall be given.

Emergency Executive Committee Meeting can be called by the President at a notice of 24 hours for a specific agenda.

1/3rd of Executive Members can requisite Executive Committee Meeting by submitting a proposal in writing shall be called at the earliest and not later than one week of the Notice.

Representatives o A.I.O.S. will act as liasion officers between A.I.O.S. & Society and shall keep the members informed of the activities of A.I.O.S. and will read out their report at the Annual Meeting.

General Accounts : It will include all the receipts by way of i) Subscriptions ii) Sale of property belonging to the society, iii) Any payment received for holding the meetings, printing, stationery publications etc. required for the efficient working of the society.

Life Membership Account : All subscriptions from life members, except enrolment fee, shall be deposited in this account and put in long term fixed deposits. These deposits will not be cashed unless specifically approved by General Body, in case of emergency. However, the interest received from this account may be used in day to day running of the society.

Trust Account : Expenses incurred on various awards/trophies instituted by the society shall be done from this account.

Dos Journal Account : All revenue received for advertisements or as donations, contributions for the publication of Journal of the society shall be kept in this account. This account may be maintained as sub-head under the General Account.

Operation of Account : (i) The account shall be maintained in the name of “Delhi Ophthalmological Society” (ii) the bank account shall be operated jointly by the treasurer alongwith the President or Secretary.

(i) The library shall be placed at the central place (ii) The library Officer will be responsible for proper management of library, and inventory of books. He will execute at the recommendations of the Executive Committee/General Body. He will submit his account to the Treasurer or the Secretary.

The Society shall undertake to publish bulletins, memorandum or other documents form time to time as decided by the Executive Committee or General Body.

The Society can get affilicted to the national or allied fields. It may act as host for the Scientific Conference of such societies, when held in Delhi.

The following awards/trophies are being awarded to Delhi members/Institutions at present:

The executive may institute any other commemorative awards/trophies if suitably financed by the donor. The amount should be a minimum of Rs. 50.000 which should be placed in a fixed deposit.

Misuse of Designation by Office Bearers or Members of the Society : No. member of the Society shall use the Office bearer’s or member’s designation on their private personal letter-heads and visiting cards etc. and in their personal correspondence. Any news regarding the activities of the Society, to any news media shall be given only by the Secretary in consultation with President.

A copy of the Constitution shall be provided free by the Secretary at the time of enrolment of the Member. Additional copies can be had on such payment as fixed by the Executive Committee.

The jurisdiction of all litigation in respect to Society shall be Delhi/New Delhi.